Reprobel cv is a government-licensed (central) copyright management company. Reprobel operates under external legal supervision by the Control Service for Management Companies at the Federal Public Service (FPS) Economy.
Reprobel collects only statutory fees and specific copyrights from professional users in the private sector (companies, self-employed individuals, and non-profits) and the public sector (government institutions at all levels and of all types), including recognized educational institutions, recognized scientific research institutions, and recognized public libraries. Therefore, Reprobel does not offer copyright licenses to natural persons (consumers) for private use. As such, Reprobel primarily processes business data of a strictly professional nature. Personal data is only processed if it can be derived from the business data.
Reprobel contacts professional users as mentioned based on a statutory annual declaration requirement in the context of the “legal licenses” for which it has been designated by royal decree as the sole collection body. This legal declaration requirement (and/or your potential agreement with Reprobel) forms the legal basis for the processing of your business data and any personal data by Reprobel.
For professional users in both the private and public sectors, Reprobel offers an additional digital license on a mandate basis, bizili by Reprobel. This license is an “add-on” to the statutory reprography fee in the respective sectors and is therefore offered in the same declaration request as an optional addition. The choice between a more limited reprography declaration covering only photocopies of copyrighted texts and images, and bizili by Reprobel, which also covers the most common forms of digital reuse of such works within broad licensing limits, is optional but not without obligation. Reprobel is legally entitled to verify your declaration, and incorrect declarations or copyright infringements may result in penalties.
Reprobel primarily obtains your business data and any personal data directly from you through your mandatory annual declaration. In addition, Reprobel retrieves this data from government databases, particularly from the National Social Security Office (NSSO) (“employer register”) and the Crossroads Bank for Enterprises. Reprobel consults other databases (Trends, Pinakes, Companyweb, etc.) only when necessary to verify your data.
Under no circumstances does Reprobel send you commercial communications from external partners. Reprobel also never shares your business data or any personal data with third parties, except for its internal bodies, its statutory auditor, and its legal supervisory authority, and then only on a “need-to-know” and strictly confidential basis.
Reprobel only processes business data or any personal data of rights holders (such as authors or publishers) in exceptional cases. This is because the distribution of fees among individual rights holders does not, in principle, take place at the level of Reprobel. Any distribution done by Reprobel occurs on a global basis and is not title- or rights holder-specific. If Reprobel does process such data (e.g., in the case of a direct compensation request from a rights holder under legal licenses, or upon receiving lists of individual works or rights holders from a foreign partner organization), it only processes the data necessary to allocate compensation to the relevant rights holders. The processing of any personal data in such cases is clearly in the interest of the rights holder.
Reprobel only processes business data and any personal data that is necessary for fulfilling its legal and statutory duties. This mainly includes your business data (name, legal form, registered office, company and VAT number, VAT status, etc.), language preference, contact details, banking information (IBAN/BIC), and data required to calculate the legal or licensing fees payable by you (such as your NACEBEL code and staff size), or fees potentially payable to individual rights holders. Reprobel does not retain this data longer than necessary for processing purposes. As a general rule, Reprobel does not retain your data for more than five years (calculated from the date the most recent version was received), unless it is part of an ongoing agreement without a fixed term. Your data is deleted after the expiration of the statutory limitation and retention period of ten years applicable to the collective management of copyrights, or three years after the final resolution of any legal proceedings for which the data was retained—whichever period is longer.
Reprobel ensures that the data it processes is kept as up-to-date as possible and updates or corrects it as needed based on your own declarations or, when necessary or useful, from external sources. Reprobel guarantees the integrity, security, and confidentiality of the data it processes—both technically and organizationally. In principle, Reprobel stores this data on its own secure servers or on secure servers of third parties. Reprobel closely monitors that any external partners processing data on its behalf or sharing responsibility for data processing comply with the GDPR provisions to the extent applicable to the data in question.
As a copyright management company, Reprobel is legally bound to professional secrecy.
Reprobel guarantees and facilitates the exercise of your rights as a natural person under the GDPR, to the extent that the regulation applies to your business data (e.g., information, access, copy, correction, data portability, etc.). You can exercise these rights free of charge via our online contact form. However, due to your annual declaration obligation with Reprobel, we generally cannot unsubscribe you from communications related to this declaration (such as declaration requests, formal reminders, etc.).
