Declaration

Annual declaration form

The standard method of payment is based on an annual declaration form. You will be sent this in June for the previous period from July to June. You have until mid-August to return the correctly completed declaration form to Reprobel. That is the general declaration. Important note: if you forget about the form and send it after the legally determined deadline, then you will no longer be eligible for the preferential rate and you will have to pay more.
On the declaration form you must state the total number of copies and an estimate of the percentage of copies of works protected by copyright. You only pay for copies of works protected by copyright. In the lexicon of this website you will find examples of what is protected by copyright and what is not. Reprobel recommends that you use the electronic declaration form.

When Reprobel receives your declaration, the copyright collection society has 220 business days to accept or reject it. And if Reprobel does not agree with the number of copies of protected works declared? Then Reprobel will first attempt to reach an agreement with you. And if this is not possible? Then Reprobel will request additional information or will ask an independent third party for advice. Reprobel can also always bring the case before the court, but that is an outcome that it is in everyone’s interests to avoid.

Standardised declaration

Have you already got enough figures to keep track of? Companies with fewer than 50 employees can use the rosters from Reprobel (approved by the Minister). That is the standardised declaration. Depending on the sector in which you are active, and the number of employees, you pay a precalculated amount (based on sector averages). Here too, the electronic declaration form is a convenient and quick way to file your declaration.